Company Secretary
Location: Dhaka
Working Days: Sunday – Thursday
Job Type: Full-Time
Reporting: Managing Director (administrative), with functional accountability to the Board
Salary: Attractive salary and comprehensive benefits package commensurate with experience and qualifications
About the Company
Public limited Company who are serving to different Companies including Govt. regulatory bodies.
Job Purpose
The Company Secretary is a statutory officer of the Company and a principal governance professional, responsible for ensuring full compliance with applicable laws, regulations, and governance standards. The position serves as the critical interface between the Board of Directors, Management, and Regulators, and acts as the custodian of corporate governance, integrity, and secretarial matters of the organization.
Key Responsibilities & KPIs
Expected Results | Major Activities |
Governance and statutory compliance | Advise the Board and Board Committees on compliance with the Companies Act, 1994, BSEC laws and directives, the Stock Exchange Regulations, and other applicable laws. Ensure adherence to BSEC Corporate Governance Code and Exchange-specific regulatory obligations. |
Board and Committee management | Organize, coordinate, and manage Board and Committee meetings, including agenda preparation, accurate minute-taking, resolution drafting, and tracking of decisions. |
Regulatory reporting and disclosures | Ensure timely submission of statutory returns, disclosures, minutes, and reports to the regulators, as applicable. |
Regulatory and stakeholder interface | Act as the primary liaison on behalf of the Board with regulatory or statutory bodies on governance and compliance matters. Support shareholder communications and statutory disclosures. |
Corporate records and filings | Maintain statutory registers, records, filings, and corporate documents in compliance with law and regulatory timelines. |
Digital governance | Facilitate physical and virtual Board/Committee meetings, including use of digital platforms like Zoom, Microsoft Teams and other digital modes ensuring a professional and secure experience. |
Leadership and ethics | Lead and mentor the Corporate Affairs / Board Secretariat function. Uphold the highest standards of confidentiality, fiduciary responsibility, and ethical conduct. |
Compliance oversight | Maintain the company’s statutory registers and ensure all filings are accurate and submitted within deadlines. |
Leadership and development | Lead and mentor the Board and Corporate Affairs team, fostering a culture of excellence, precision, and continuous improvement. |
Shareholder and stakeholder interface | Facilitate AGMs and EGMs in compliance with legal and governance requirements. Address shareholder queries and ensure protection of shareholder rights. Support transparent communication between the company and its stakeholders. |
Governance framework and controls | Support development and periodic review of Board Charters, Committee TORs, Codes of Conduct & Ethics, and governance policies and procedures. Assist in governance risk identification and mitigation. |
Independence and positioning | Function independently of executive influence in governance matters. Report directly to the Board / Board Chair on governance and compliance issues. Maintain neutrality between Board and Management. |
Key Decisions
- Advising the Board and Board Committees on compliance with applicable laws and regulations
- Ensuring timely submission of statutory returns, disclosures, and reports
- Acting as liaison with regulatory and statutory bodies on governance and compliance matters
- Supporting development and review of governance frameworks, policies, and controls
Skills & Knowledge
Educational Qualification:
- Master’s degree in Business, Law, or a related field
- Fellow Member of the Institute of Chartered Secretaries of Bangladesh (ICSB) will be an added advantage
Relevant Experience:
- A minimum of 10 years of post-qualification experience
- Significant exposure in a large corporation, financial institution, or a regulatory environment
- Experience in a listed company will be a distinct advantage
Technical Skills:
- In-depth knowledge of:
- Companies Act, 1994
- BSEC Act, Rules, Regulations & Directives
- Stock Exchange Act & Scheme
- Bangladesh Bank Guidelines
- Secretarial Management
- High proficiency in digital collaboration tools (e.g., Zoom, MS Teams), board portal software, and the MS Office suite
- Ability to draft complex board resolutions, minutes, and reports with clarity and precision
Personal Characteristics:
- Uphold the highest standards of confidentiality, fiduciary responsibility and ethical conduct
- Strong written communication skills with clarity and precision in English
- Strong verbal communication skills with confidence and ability to interact effectively with Board, senior management, and regulators
Core Competencies:
- Leadership and influence with ability to provide credible challenge and manage sensitive situations
- Strong presentation capability with ability to create and deliver impactful presentations
- Technological agility and adaptability in digital governance environments
How to Apply
How to Apply: Send your resume to recruitment@infinigentconsulting.com with the subject line “Company Secretary”